Rather Than Pay For Document Delivery, Self-Storage Makes Files Easily Accessible

Despite the fact that almost every business uses computers and stores electronic copies of files on powerful servers, there is still a huge demand for storage of the original paper documents.

For businesses that generate considerable amounts of paper in the form of plans, drawings and contracts etc it can be a real challenge to know where to store the original documents. Often businesses are legally bound to keep records for at least 7 years which poses a dilemma for those companies that have limited space in their offices.

Whilst there are numerous companies that deal only with document storage, companies often find that they would like personal access to their records rather than have specific files delivered. This is where self-storage can be the perfect option.

Due to the nature of self-storage buildings, storing documents within one of these purpose-built facilities is very straightforward.

Security

Security within self-storage buildings is of the highest priority and there are a range of measures that ensure that any files that are stored are stored securely and are only accessed by pre-assigned members of the named business. This is controlled by a pin code security access system whereby a unique pin code disarms the individual alarm on their room. The system can be managed so that multiple codes can be set up for the same room so that access by different members of staff can be tracked easily.

Access

Access to the storage rooms can be made during business hours and is free of charge, regardless of the number of visits that need to be made. Most companies only require access very infrequently to their files and most self-storage companies will provide a free file retrieval service whereby the files are retrieved from the storage room and kept at the front desk while a courier is sent.

In addition, files are also made easily accessible by the use of professional racking systems. There are numerous racking options available and are dependent on the number of files, how they are labelled and how frequently access is required. These are bespoke systems and enable companies to maximise the number of boxes that can be stored in any given storage room.

Flexibility

With regards to storage space, flexibility is the name of the game. Customers have the freedom to increase or decrease the amount of space that is available to them at any given time. If it is known that a certain number of supplementary archive boxes will be added on a monthly, quarterly or yearly basis, space for these can be planned in advance.

In all, self-storage is a excellent option for those companies looking for a safe, secure and accessible place to store their valuable archives and documents.